Business Email Security Best Practices In 2023

Emails are the go-to way for sharing important business information. With more people working remotely, we rely on emails even more. But there’s a risk of bad folks getting into our emails. So, we need to make sure our emails are safe. Some web hosting and domain hosting companies offer secure email plans.

When you use professional hosting, emails are safer. However, you can do some things to protect your emails. Here, we’ll discuss how to keep your business and website safe through simple email security practices.

Business Email Security Best Practices In 2023

If you are looking for email server security best practices, here are some things that you can do to keep your emails secure:

  • Keep an Eye on Emails: Watch what’s happening with your emails at work. If you see something strange, take action to keep your emails safe. This is a crucial step as it is proactive.
  • Know About Phishing: Some hackers try tricky things to get your email passwords. So, teach your team about these tricks and how to avoid them. Stay aware of the latest types of phishing attacks and educate your team on how to avoid them.
  • Encrypt Your Emails: When you send or get emails, some hackers try to steal your stuff. So, make sure your emails are encrypted. This is an excellent way to keep any unauthorized email access at bay.
  • Strong Passwords: Inform all users in your organization to create strong passwords. These passwords are hard to guess and have numbers, special marks, and big and small letters. Also, the passwords should not have words that are easy to guess.
  • Safe Devices: If you use a computer or phone that isn’t safe, your email can get in trouble. So, make sure your devices are safe. Tell your team to do the same. Get them to install the latest antivirus and other security tools.
  • Update Everything: When there’s a new update for your computer, apps, or software, don’t wait. Install it! Updates usually fix things that could make your email less safe. They also boost the overall email server security and security of the application or software.
  • Check for Weaknesses: Be smart and check your email system for problems that hackers might use. This helps you stop trouble before it happens. The security audits can be conducted in-house or by an email security professional or tool.
  • Backup Your Emails: If all else fails, you need a backup plan. Regularly save your emails to get them back quickly if something goes wrong. Save the backup at a remote location, too.


To keep your business and website safe from people trying to sneak into your email, use these email security best practices. 

Remember, email safety is an ongoing thing. The measures listed above can help you stay ahead of the hackers and protect sensitive information about your organization. 

Stay aware of the latest problems and change how you protect your emails when needed. That’s how you protect your business email accounts. 

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